Using an events agency may seem like an unnecessary measure to some, but if you’ve ever been tasked with organising an event for your company, you’ll know just what goes into it, and how much knowledge and experience can play a part in things running smoothly.
This probably happens more than you realise, with a lot of small and medium sized companies creating a social committee to organise their events, rather than employing an actual events team. For the most part this works out well, saving the company some money and giving employees the opportunity to get involved in new & exciting projects.
When it comes to larger scale events however, such as VIP awards dinners or multi-day conferences, where the logistics take on a whole new level of organisation, you may wish to get the professionals involved and speak to an established Events Agency to see how they can help!
Access to specialised location and venue knowledge
Whether you know exactly where you want to host your event, or you have complete freedom when it comes to location, events agencies can help to narrow down your search and suggest the most suitable locations and venues based on your requirements.
Here at Bien Venue, we are often asked for venue recommendations based on queries including local transport links, ease of access to the building, how much accommodation is on-site or close by, wet weather options, cancellation policies… to name a few.
As part of our service, we always go one step further when conducting venue searches by including a Wildcard option as part of the proposal, giving our clients the chance to consider something completely outside of the box!
Using an events agency saves money
Whatever your budget, when it comes to organising an event, we understand how important it is to see an element of cost-saving. An events agency will be able to assist you with budget planning, making sure all elements of the event have been accounted for and you’re not paying top dollar for everything!
Venues often offer multi-booking deals when it comes to venue hire, which generally means the more events you give them, the better the rates will be. This can be difficult if you only host a handful of events each year, however an events agency can use their overall buying power to negotiate on your behalf, achieving much more competitive rates.
It also saves you time
From initial venue research to negotiating costs, arranging site inspections, drawing up contracts and co-ordinating suppliers, event planning can take up a lot of time!
Bien Venue have a team of dedicated consultants, who are ready to take on some of your workload, freeing you up to focus on the most important tasks at hand.
Event management and oversight
By outsourcing your event management requirements, you’re buying into a wealth of knowledge and expertise, not limited to but including:
- Event marketing
- Audio-visual production
- Menu planning
- Team building
- Venue dressing
- Delegate management
- Post-event evaluation
Bien Venue can offer anything from complimentary venue finding, to full pre-event, on-site and post-event management!
Reduced stress levels
Organising events can be pretty stressful at times, as you’re having to please so many different people all at once, while making sure everything goes exactly to plan!
Working alongside a dedicated events agency can help to reduce a lot of the planning pressure, leaving you to focus on the guest experience.
Let Bien Venue take the pressure off your next event, giving you the opportunity to enjoy every moment!
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For a free personalised quotation for your next meeting or event, please get in touch with the BV team on 01625 877 776 or email sales@bvevents.co.uk